Game Org module · Cross-game

HR in an org is a real job. Not three Discord roles handed out by hand.

In most gaming orgs, HR lives in the heads of two or three officers and in a spreadsheet no one keeps up to date. Promotions are decided in voice chat, half-propagated on Discord, forgotten in the tooling, and everyone eventually asks « is it validated or not? ». Game Org replaces that with a tooled workflow: a single console, validation rules wired to roles, a promotion ceremony — announced on Discord in one click, and played out live with Premium — and a full reserve / reinstatement / resignation cycle that never forgets a thing.

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An HR console, not a shared spreadsheet.

All of your org's HR work lives in a single module, organized in five tabs: Dashboard for the overview, Management to act on a member, Validation for the recommendations queue, Announcement queue for the pre-publication log, Ceremony for the live announcement moment. HR staff stop juggling Discord, a spreadsheet and a Notion — one console, always up to date, with full traceability.

  • 5 tabs — Dashboard, Management, Validation, announcement queue, Ceremony — cover the full member lifecycle
  • Management workspace: members sidebar + 6 action widgets (promotion, section change, star decoration, reserve, resignation, rename)
  • Detailed member card: HR history, event attendance, seniority, pending promotion visible
  • Filterable Activity Feed by member, action type, date range — your HR becomes a full audit, not an opaque log
Game Org HR console: members sidebar with filter on the left, workspace on the right with the selected member's card and the six HR action widgets.
One console, one workspace, the same truth for the whole staff.

Hierarchy is wired in, not implied.

Who can promote whom in your org isn't a verbal convention between officers — it's a rule enforced by the console. Every staff member has a validation level wired to their role. At their level, they validate directly. Above it, they can only recommend — the promotion goes into the queue of a superior who has the authority. No more « I'll ask if you can ». No more improvised promotions above the authorized grade.

  • 4 validation levels configurable per org — enlisted, NCO, officer, senior officer
  • A section chief can validate promotions within their scope, and recommend those above their level
  • Every recommendation requires a written justification, visible to the superior who decides
  • A rejection requires a reason, communicated to the requester — no more « it's trashed without explanation »
  • Admins cover every level automatically — no micro-configuration per permission
Admin Validation view: DataTable of pending recommendations with source grade, target grade, requester justification, Accept and Reject buttons.
An NCO can recommend an officer promotion. A senior officer makes the call.

The live ceremony: the promotion appears on Discord the moment the officer says it. Premium

A well-done promotion is a moment. Not a generic message posted three days later by a bot. On the free plan, a validated promotion is announced on Discord in one click — role, nickname, new-grade channel access, message in #promotions. With Premium, the Ceremony tab turns that click into a show: the officer is in voice with the base, they announce « I officially promote Sam to the rank of Petty Officer », they click, and everything fires in real time on screen as on Discord. The officer's words and the Discord action are in sync, the way a real ceremony works.

  • Presentation mode: background video, live announcement queue, shared on screen during the voice event Premium
  • Filter by current event — only promotees signed up for the current voice event see their announcement pass, no noise Premium
  • One-click Discord announcement: role, nickname, channel access, public message — included in the free plan
  • Smart sorting of announcements: by section, then by member, then by type (assignment before grade)
  • Confidential promotions — validated by senior officers but invisible to lower officers until the announcement. The element of surprise is preserved.
Ceremony in presentation mode: space-themed background video, announcement queue sorted by section, current announcement card showing the promotee, source grade, target grade and Publish button.
The officer speaks. The screen displays. Discord follows. All in sync — with Premium.

Reserve, reinstatement, resignation: the full cycle, without memory loss.

A member taking a break, a veteran returning, a definitive departure: three cases most tools solve with a « delete » button that wipes everything. Game Org refuses that logic. The reserve is a status, not a deletion. The resignation distinguishes a friendly exit from a final one, with clear Discord consequences. A pending announcement queue holds promotions that are validated but not yet published, cancellable until they air.

  • Reserve = neutral status, grade and history preserved. Return in 1 click via symmetrical Reinstatement.
  • Friendly Resignation — amicable exit, file archived, return always possible
  • External Resignation — definitive exit. The member Discord role is pulled immediately: the ex-member becomes a plain visitor, with no access to the org's internal channels. The definitive Discord server ban stays in the org's hands.
  • If an External returns via the Recruitment module, their file comes back flagged « Suspect » with full former history
  • Pending announcement queue — every validated promotion still waiting for its ceremony, cancellable with a reason until it's published
Reserve member panel: history (grade, decorations, seniority) preserved, with a Reinstate button offering a choice of section and grade.
A move to the reserve isn't a wipe. A return isn't a restart.

An org chart that builds itself.

The Game Org chart isn't an image, nor a diagram redrawn by hand every six months. It's an interactive graph rebuilt live from your HR data. A validated promotion shows up in the chart right away, without intervention. And it does more than show hierarchy: it also reveals the specialties your members carry and the operational units they form, without you maintaining a single list.

  • Two views — Admiralty (command + section chiefs) and per-section view (effectives grouped by grade level)
  • Data-driven graph — sections, grades, roles come from your config, zero list to maintain chart-side
  • Dynamic specialty discovery — name a role « Banker » on 3 members, a colored dot appears in the legend, matching pips show up on the nodes. Zero config.
  • Tactical cards on unit hover: full roster, authority tags (red) and function tags (gray) — the operational detail without clicking
  • Hover on the legend → highlights the nodes carrying that role. One visual, two reading axes (hierarchy + skills).
Game Org chart in section view: central graph with the chief and deputy at the top, grade levels below. Left sidebar with unit icons, right sidebar with discovered-roles legend and colored pips.
You manage your members. The chart follows, live.

FAQ

Frequently asked questions

Who can validate a promotion, concretely?

Every HR staff member has a validation level wired to their role (enlisted, NCO, officer, senior officer). At their level, they validate directly. Above it, they can only recommend. Example: Sam is an officer, she wants to promote an NCO — her level covers it, one click, validated. If Sam wants to promote another officer, her level doesn't cover it — the action becomes a recommendation with justification, and it lands in a senior officer's queue. The senior officer accepts or rejects (with a mandatory reason). Admins cover every level through automatic cascade.

How does the Discord ceremony work in voice chat, concretely?

The Ceremony tab is a Premium feature. It switches the view to presentation mode (background video, live announcement queue) — ready to display on a shared screen during the voice event. You select the current event: the queue auto-filters to promotees signed up for it, sorted by section → member → type (assignment before grade). While the officer is speaking in voice, an HR staffer clicks Publish on the current card, and everything fires in real time: the Discord role, the nickname, the channel access are updated, and the announcement lands in #promotions. On the free plan, the live ceremony isn't there, but the promotion stays complete: it's validated and then announced on Discord in one click, with the same role, nickname and access update — just without the synchronized staging.

What happens to a member who leaves the org?

Two paths. Friendly Resignation: file archived, return always possible — the member keeps their Game Org history and can come back one day. External Resignation (conflictual or definitive): same archival on the Game Org side, but immediate removal of the Discord member role — the ex-member becomes a plain server visitor, with no access to the org's internal channels. If the person tries to come back later via the Recruitment module, their former file resurfaces and they are flagged « Suspect ». The definitive server ban stays in the org's hands (Game Org doesn't force it).

What's the point of a confidential promotion (restricted)?

The real subject is the element of surprise. You want to promote a section chief in front of the whole base at the next ceremony — if they see the promotion in the console two weeks ahead, the surprise is gone. The restricted switch (admin only) marks the promotion as confidential: it's validated normally by senior officers, tracked in the admin history, but invisible to lower officers until the announcement. The recipient and their peers only discover it at the ceremony. Handy for senior-officer promotions, star decorations, or anything that deserves a real reveal.

Can the org chart display anything beyond the hierarchy?

Yes — that's its real value-add. Beyond classic hierarchy (command, sections, grades), the chart dynamically discovers the internal roles your members carry and displays them as colored pips on each node, with a legend on the right. Name a role « Banker » on three people, and the legend surfaces a green entry and the three nodes get marked. Hovering a unit icon on the left shows a tactical card: full unit roster, authority tags (commanders), function tags (posts). You move between two axes — hierarchy and skills — without switching screens.

And how does it look in practice?

See how Game Org takes shape inside your guild.

Cross-gameRecruitmentDiscord-first candidate pipeline, returnee detection, configurable integration path.Explore Cross-gameWelcome BotYour recruits onboard themselves on Discord — your flows, your questions, the right role assigned automatically.Explore Cross-gameTrainingCourse catalog, registration workflow, chained prerequisites, in-app learning material.Explore Cross-gameSkillsMembers × skills matrix, fully custom hierarchy, automatic promotion, evaluation rights scoped by role and section.Explore Cross-gameEvents & calendarPlan once, publish to Discord, bidirectional signups — in a single tool.Explore Cross-gameMission ControlFrom the general order to each player's personal briefing — the op gets built once.Explore Cross-gameInsightsA command cockpit in six angles: engagement, members, operations, sections, decisions, events.Explore Cross-gameMiraYour Game Org copilot: a real face teaches you the app on video, an AI guides you day to day — and knows your whole org with Premium.Explore Cross-gameDiscord SyncYour members already live on Discord. So do your roles, your announcements, your signups.Explore Cross-gameSecurityGranular rights, per-org tenancy, no password to steal.Explore Add-on Star CitizenStar Citizen FleetDigitize hangars, aggregate collective power.Explore Add-on Star CitizenMission Control Star CitizenFrom the briefing to every gunner's brief — operations built seat by seat.Explore

Your HR deserves better than a spreadsheet and three Discord roles.

Create your Game Org space, define your validation levels, and watch your staff stop juggling. Promotions, ceremonies, reserve, decorations, org chart — all in a single console, always up to date. No gated demo, no commercial form — the product is self-service from the moment your org is registered.

Deploy for free